Apology letter basics An apology is a statement of regret and sorrow for wronging someone.
Apology letter basics An apology is a statement of regret and sorrow for wronging someone. An apology letter is simply a written apology in the form of a letter. To be of much use an apology letter needs to elaborate on the situation. While not necessarily lengthy, it should spell out the offense and explain why it occurred.
Very importantly, the letter should contain an admission of responsibility and a promise not to repeat the mistake. It should also show contrition, ask for forgiveness, and, if appropriate, include recompense.
Generally a letter is not needed for a minor faux pas, but rather for something major. Before starting a letter you should ask yourself whether writing and sending one is the best approach available to you.
There are other ways to handle a mistake: Of course, a letter can serve as prelude to meeting one-on-one, and it may be your only choice if you cannot apologize in person.
It is also worth noting that writing a letter can be useful even if you do not intend to send it. This is because the writing process forces you to reflect and helps you adjust to the realities and consequences of what you have done. The worse your mistake, the more benefit there is to this.
Finally, keep in mind that you should refrain from sending someone a letter if you are concerned about legal consequences. In some situations your letter could amount to a confession of guilt or an acceptance of liability. Apology letter dynamics If a letter of apology is needed, a serious wrong has occurred.
To this end, try to make your letter as effective as possible by systematically exploring the dynamics involved. As a rule the recipient is looking for three things. First, he wants contrition, which has value as emotional payback. In other words, he feels pain from what you have done and he wants you to feel some too.
The recipient knows apologizing is painful. So by apologizing, you help balance the scale, at least emotionally. Second, the recipient may expect material payback.
If your misdeed caused financial injury, it is only fair that you compensate for losses.
Even if money is not involved, it may well be appropriate to give a gift of some kind. This is especially true when your penitence alone does not outweigh the grief you have caused.
Third, the recipient is very much looking for signs that you will not repeat your mistake.This interactive activity helps students to learn the five parts of a friendly letter.
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